Call for Late-breaking Abstracts

You are invited to submit late-breaking abstracts for poster presentation at the Canadian Nutrition Society (CNS) Annual Conference. A small number of abstracts may also be selected for a session presentation* (~15 minutes) during a conference session.

Encore Abstracts can be submitted as a late-breaking abstract.    Encore abstracts are any study submitted more than once to different journals under the same abstract. The abstract includes reproduced data of an original abstract with or without minor changes and which communicates the same clinical data.    

NOTE: Late-breaking abstracts will NOT be eligible for CNS abstract awards, nor will they be published in the journal of Applied Physiology, Nutrition and Metabolism (APNM).

Please read all of the information below before submission. 

IMPORTANT DATES 

• March 11, 2024  – 11:59PM ET - Abstract Submission Deadline. 
• March 20, 2024 - Notification to abstract authors of review results (abstract is accepted / not accepted)
• March 25, 2024 - Presenting authors of accepted abstracts must RSVP to CNS indicating their acceptance to participate in the Poster Expo (those who do not respond will be removed from the abstract program)
• March 25, 2024 - Early-bird registration deadline for all conference attendees. Abstract authors are required to register to attend the full conference
• April 15, 2024 - Deadline for all presenting authors to register to attend the CNS Annual Conference (those who do not register by this date will be removed from the abstract program)
• April 22, 2024 - Posters should be uploaded to the CNS Virtual Poster Expo (optional)
• April 25, 2024 - CNS launches the Virtual Poster Expo to allow advanced viewing of conference posters
• May 2, 2024 - Poster set up at the Edmonton Convention Centre
• May 2-4, 2024 - CNS Annual Conference in Edmonton

CONFERENCE ATTENDANCE

Presenting authors of accepted abstracts must register to attend the CNS Annual conference, and are required to participate in the on-site poster Expo. CNS will have poster display boards at the conference venue with dedicated viewing periods to allow authors to present their research to attendees. Authors must be available to delegates during poster viewing periods. Participation in the virtual poster Expo is optional, but encouraged.

Additional FAQs for the CNS Annual Conference Poster Expo can be found at Poster Expo – FAQs and will be updated frequently. Please bookmark this page for future reference.

On-site Poster Expo (participation mandatory):

Authors are responsible for preparing and bringing their printed poster or poster(s) in large print format to be shared on poster boards at the venue. The set up period will take place on May 2, 2024.  The poster size must NOT exceed 3.5 ft (42 inches) x 3.5 ft (42 inches) - the poster may be smaller, but not larger. Posters that are larger will not be accommodated. 
 

Virtual Poster Expo (participation optional):

Authors who wish to participate in the optional virtual poster expo in conjunction with the mandatory on-site poster expo will be asked to upload a .pdf of their poster along with a 50-word summary by April 22, 2024. A short video explanation (maximum 3 minutes) of the poster research is strongly encouraged. The virtual poster expo will be launched on April 25, 2024 to allow advanced viewing of conference posters. 

IMPORTANT INFORMATION

• Only CNS Members in good standing, or those who have applied for membership, are eligible to submit abstracts. Note: Memberships, when purchased via the CNS Online Membership Portal, will be effective immediately upon payment.  This will allow you to proceed to abstract submission. All purchased memberships will expire on December 31, 2024.
• There is a $50 non-refundable fee for each abstract submission (online credit card payment by Visa or MasterCard only). This fee will NOT be refunded if your abstract is not accepted, removed from the program for not meeting deadlines, or if you do not attend the conference.
• Presenting authors of accepted abstracts must register to attend the Annual Conference in person in order to participate in the Poster Expo. Poster authors will be required to RSVP with their intention to participate in the Expo and to register for the full conference. 
• Abstracts must be submitted electronically using the CNS online abstract submission form. You will need to be a CNS Member to access the abstract submission form. Please submit questions (if required) to: abstracts@cns-scn.ca
• If you do not wish to be considered for abstract award competitions, the submitted abstract will be considered for the Annual Conference Poster Program/Expo only. Please disregard as late-breaking abstracts are not eligible for awards. 
• Presenting authors of accepted abstracts must participate in the on site Conference Poster Expo in person.
• Presenting authors of accepted abstracts are encouraged to partipate in the Virtual Poster Expo. While the Virtual Poster Expo is optional, it offers an opportunity for extended viewing of your abstract since it will be launched at least one week prior to the Annual Conference and will continue to be available for viewing for approximately two weeks following the conference. The Virtual Poster Expo will be promoted to conference delegates several times leading up to, during and following the conference.
• An abstract may be submitted if it has been previously presented but NOT published (e.g. you submit an abstract that has been previously presented at an institutional or local conference, as long as the abstract has not been published in a journal).
• All abstracts must reflect original data (not previously published).
• Encore Abstracts (those that have been submitted elsewhere or previously published) can only be submitted during the Call for Late-Breaking abstracts. 
• Systematic reviews and meta-analyses are acceptable submissions, but narrative reviews or proposal abstracts will not be accepted. 2025: For late-breaking abstracts ONLY, proposals and ongoing systematic reviews will be acceptable. 
• Authors who will present at the conference will not be compensated for their expenses including registration fees, travel, meals or hotel expenses.

* Session Presentations - Some abstracts may be selected for a presentation (~15 minutes) during a conference concurrent session. This opportunity may be offered to trainees, as well as postdoctoral fellows and early career researchers. If you are interested in being considered for a presentation during a concurrent session, please indicate “yes” to the question: Would you be willing to give an oral presentation at the CNS Annual Conference? YES / NO.  The CNS Annual Conference Program Committee will make the final decisions regarding abstracts to be included as session presentations in the conference program. Presenting authors will be notified regarding presentation format and will have the right to accept or decline at that time.

REQUIRED ABSTRACT FORMAT

Please note that abstracts that do not adhere to the required abstract format (as indicated below) may be subject to return to author or rejected.  The abstract fee will not be refunded.

• Abstracts must be submitted by the presenting author ONLY.  
• Presenting authors must submit using the email address associated with their CNS membership profile.
• Titles: Only capitalize the first word in the abstract title (other than proper nouns).
• Authors: Presenting authors must be listed FIRST in the list of authors. Authors' first and last names must be spelled out in full.
• Co-Authors: Co-Authors are listed in the order that they should appear in the journal of APNM. Affiliation of co-authors must be completed in full, including Department, Institution, City, Province/State (abbreviated), Postal Code, and Country.
• Abstracts must not exceed 350 words (excluding the abstract heading) and must be written in English. This word limit includes any funding information.
• Use standard abbreviation.  Place special or unusual abbreviations in parenthesis after the full word when it appears for the first time.
• Financial support should be indicated in brackets at the end of the abstract.  
• DO NOT include sub-headings, charts or tables in your abstract. This level of detail is not used to evaluate the merit of your abstract.
• Errors, misspellings and incorrect abbreviations will NOT be corrected.

SUBMISSION PROCESS

• Abstracts must be submitted electronically using the CNS online abstract submission form. You will need to be a CNS Member to access the abstract submission form
• Abstracts by mail will not be accepted.  In case of problems, please contact the CNS office via email at abstracts@cns-scn.ca.
   

To download a .pdf of the 2023 Scientific Abstracts: Canadian Nutrition Society Annual Conference that were published in "Applied Physiology, Nutrition, and Metabolism (APNM), please click here
Published on the web 21 April 2023, Applied Physiology, Nutrition, and Metabolism, Volume 48, Number 4 (Suppl. 1) https://doi.org/10.1139/apnm-2023-0091